Here is some important info to help you prepare for the photoshoot session:

We’re so excited to work with you! Whether it’s your first headshot session or your fifth, this is a big step in your career — and we’re here to make it as smooth, fun, and empowering as possible.

Let’s get you fully prepped so you can walk in confident and ready to shine!

📅 Before Your Session

✅ ARRIVE EARLY

Please arrive 15 minutes early to allow time for steaming your wardrobe, filling out our intake form, and having your pre-session consult. We typically have clients booked back-to-back, so punctuality helps us deliver the best experience.

🤧 FEELING SICK?

If you or anyone in your household is unwell, please reschedule at least 24–48 hours in advance. We appreciate the courtesy to protect our team and other clients.

🧠 How to Plan for Your Headshot Session

Start with a Positive Attitude!

Yes, it’s normal to feel nervous — but remember, you’re investing in yourself and your career. We love what we do, and we want you to enjoy this process. Come in open, excited, and ready to have fun!

Talk to Your Agent (If You Have One)

If you’re represented, speak with your agent about the types of roles they’re submitting you for. This helps us tailor the shoot to target the right character types and casting needs.

No Agent? No Problem!

Think about the roles and shows you feel most aligned with. What characters come naturally in acting class? What’s filming in Vancouver right now, and where do you see yourself fitting in?
If you’re unsure about your branding, you can book a consultation with us to develop a focused plan for your headshot session.

👗 Wardrobe Guide

🎯 The Goal:

Your wardrobe should support your brand and enhance your story, not distract from it. Think solid colours, flattering fits, and character-appropriate looks.

We typically shoot 4–6 wardrobe changes (unless you booked the Two-Look session). Bring more than you think you’ll need — variety gives us more to work with.

✅ What to Bring

For Everyone:

• Freshly cleaned and steamed/ironed clothing
• A variety of solid colours – not just black, white, or grey
• Different styles: t-shirts, tanks, button-ups, sweaters, jackets
• Proper undergarments (nude, white, and black)
• Lint roller
• Hair and makeup products (if not using our stylist)
• Jewelry that reflects your personality or brand (optional) FYI Most talent agents prefer no accessories.
• Neutral/dark jeans or pants (waist-up only, but comfort matters!)

Essential Clothing That Works :

• Classic cuts and clean necklines (crew, v-neck, scoop, etc.)
• Jackets: suit, leather, denim, cardigans, etc.
• Colors: jewel tones, earth tones, pastels — all welcome! Commercial Actors should wear colour!

Clothing ‘NOs’:

• Logos, writing, or busy patterns
• Neon or reflective fabrics
• See-through or very tight clothing
• Super bulky tops or oversized items
• Transitional (auto-darkening) glasses — they will go dark under lights
  Pro Tip: bring glasses with the lenses popped out for clean shots

👩‍🎤 Ladies – Your Wardrobe Checklist

• Tank tops, halters, blouses, light sweaters, fitted jackets
• Proper bras – nude, black, strapless options. Avoid lace/rhinestones
• Nipple covers (just in case)
• Try on outfits a few days in advance with undergarments
• Jewelry: simple earrings, rings, necklaces – keep it subtle
• Nails: Neat, no chipped polish
• Shaving: If applicable, please ensure you’re clean-shaven for sleeveless tops

👨‍🎤 Gentlemen – Your Wardrobe Checklist

• T-shirts (crew/v-neck), henleys, polos, button-ups, lightweight jackets
• Bring options in a range of colours
• If planning to shave mid-session, let us know to schedule time
• If shaving causes redness, plan timing accordingly
• Optional: jewelry that fits your brand (rings, chains, earrings, etc.)

💄 Hair & Makeup

If You’re Using Our Hair & Makeup Stylist:

You’re in great hands! Just arrive with a clean, moisturized face and dry, clean hair.

Doing Your Own?

• Keep it natural and light
• Avoid heavy eyeliner or bold eye shadow
• Lipstick should be in light to medium tones
• Use good foundation for an even skin tone
• Bring your touch-up kit — we have hairspray at the studio!

🧔‍♂️ Facial Hair & Grooming

Guys, if you want both clean-shaven and facial hair looks, bring your shaving kit. We can schedule a quick break mid-session for a shave.

💰 Payment Info

We accept:

• Visa / Mastercard / AMEX
• Cheque
• E-transfer

No cash or debit cards.
All prices are subject to GST. Payment is due at the end of your session.

🖼️ Your Photos

• After your shoot, you’ll receive an online viewing gallery
• Select your favourite images for editing
• Edited photos are delivered in high-res (print) and low-res (web)

Extra Image Pricing:

• $50 for 2 images
• $75 for 4 images
• All unedited high-res images: $125

📍 Studio Info

Location:
2050 Scotia Street (The Artiste Building)
Buzz: 168 | 5th Floor
www.vancouverheadshotphotographer.ca

🅿️ Parking Reminder:
Parking can be tricky in our area — give yourself extra time to park so you don’t lose shoot time.

🚫 Policies & Other Important Info

Cancellations & Rescheduling

• $50 non-refundable booking deposit required
• 72+ hours notice required to cancel or reschedule without penalty
• Less than 72 hours = $50 cancellation/reschedule fee

Refunds

• No refunds for hair/makeup services
• 50% refund available only if you can’t find at least 2–4 images to edit
• Refund requests must be made within 2 weeks of receiving photos
• No refunds once images have been edited

Late Arrivals

• Arriving 15+ minutes late may shorten your session time
• Full session fee still applies
• We want to give you our best, so please be on time!

Inclusivity Policy

We are a safe, inclusive, and welcoming space for all.
We proudly support BIPOC and LGBTQIA+ individuals and stand against hate, discrimination, and bias of any kind.

Right to Refuse Service

We reserve the right to refuse service to anyone under the influence of drugs/alcohol, or who is abusive, threatening, or disrespectful to our team or clients.

Privacy

We only use your personal info for session-related communication and occasional promos. We never share your data with third parties.

Safety Protocol

We never shoot alone — there is always a studio assistant or team member present. Clients under 18 must be accompanied by a parent or guardian at all times.

We can’t wait to shoot with you! If you have questions, don’t hesitate to reach out.

– The Vancouver Headshots Inc. Team
📍 2050 Scotia Street | Buzz 168
🌐 www.vancouverheadshots.ca
📧 team@vancouverheadshots.ca
📞 778.919.4622